Managing Revisions: Sending Feedback to the Author

After a reviewer has submitted feedback—especially if a revision is recommended—the editorial team must determine whether the author needs to revise the manuscript and whether a new review cycle is required. Kryoni JMS provides a streamlined Request Revision workflow to manage this process efficiently.

Next Step: Sending Revisions to the Author

Once the editorial team has reviewed the feedback and comments from the reviewer(s), they can forward the necessary revisions to the author for correction or improvement.

Steps to Send a Revision Request

Step 1: Click Action > Request Revision

• Navigate to the manuscript in the editorial dashboard.
• Click the “Actions” dropdown.
• Select “Request Revision” to begin the revision process.

Step 2: Decide on Review Cycle Requirement

The editor must determine whether the revised manuscript should undergo another peer review round:

• Revisions Will Not Be Subject to a New Round
  • Select this if the revisions are minor or editorial in nature and do not require further peer evaluation.
  • The manuscript will return to the editorial team for final decision after resubmission.
• Require New Review Round
  • Select this if the revisions are substantial and need to be evaluated again by the same or new reviewers.
  • A new review round will automatically begin once the author resubmits.

Step3: Add Author Note

• Provide clear, specific instructions to the author based on the reviewer feedback.
• Highlight:
  • Major areas for improvement
  • Formatting or compliance issues
  • Any editorial comments or required clarifications

Step 4: Select Review Files to Share with the Author

• Choose which files or reviewer comments should be shared with the author.
• These may include:
  • Review forms
  • Annotated manuscripts
  • Supplementary comments or attachments

Step 5: Submit the Revision Request

• After adding notes and selecting files, click “Submit”.
• The manuscript status will update to "Revisions Requested".
• The author will receive an automated email notification with the editor’s message and attached files.

Viewing Revision Details

Once a revision request has been submitted, a new Revision Details tab becomes available on the manuscript’s page. This section tracks and displays all relevant information regarding the requested revision.

Information Available in the Revision Details Tab

Field	Description
Requested By	Name of the editor who initiated the revision request
Request Date	Date and time when the request was made
Status	Tracks current progress (e.g., Requested, Accepted, Submitted)
Action	Option to Cancel revison request

Author's Workflow: Submitting the Revised Manuscript

Step 1: Author Receives Notification

• The author receives an email informing them that a revision has been requested.
• The email includes instructions and attached review files (if selected).

Step 2: Author Reviews Comments

• The author reads the editor’s instructions and reviews attached reviewer feedback.

Step 3: Submit Revised Manuscript

• The author uploads the revised manuscript via Kryoni JMS.
• The updated submission is logged in the Revision Details tab for editorial action.

After Author submitted the revsion request

Once the author has submitted the revised manuscript in response to the editor's request, editorial users can review the updated files and revision history in the Revision Details tab.

How to View the Revision Request Thread

To access the full details of a particular revision request:

1. Go to the submission's page.
2. Navigate to the Revision Details tab.
3. Click on the name listed under “Requested By” to open the full revision thread.

Information Displayed in the Revision Details Tab

Field	Description
Requested By	Displays the name of the editor who initiated the revision request.
Request Date	Shows the date and time the revision request was submitted.
Accepted Date	The date the author accepted the revision request.
Uploaded Date	Indicates when the author uploaded the revised manuscript.
Requested Files	Lists both the original and revised versions of the manuscript.
Notes to Author	Contains the editor’s comments or instructions shared with the author

Use this section to verify that all requested changes have been addressed and that the correct files have been uploaded by the author.