Decision-Making on a Manuscript Submission

The Decision-Making Process in Kryoni Journal Management System (JMS) enables journal manager or editors to efficiently evaluate manuscript submissions and determine the appropriate course of action. This ensures a Structured and Transparent Editorial Workflow while maintaining journal quality standards.

Step-by-Step Guide to Making a Decision on a Manuscript

1. Access the Submission

• Log in to your Kryoni JMS account.
• Navigate to the appropriate journal list.
• Locate the submission under the “Manuscript Submissions” section.
• Click on the manuscript title to open the submission detail page.

2. Review the Submitted Files

• Go to the “Files” tab within the submission view.
• Download the main manuscript and any supplementary documents.
• Conduct an initial review to check:
  • Whether the manuscript aligns with the journal's aims and scope.
  • The quality of writing and research methodology.
  • Completeness of required files such as cover letter, figures, tables, and metadata.

3. Conduct Pre-Review Screening

Before proceeding to peer review, carry out a pre-screening check:

• Scope Validation:

  Use the built-in OOS (Out of Scope) Score Checker to assess topic relevance.

• Compliance Check:

  Confirm that the manuscript complies with:

  • Ethical guidelines (e.g., plagiarism, consent, funding disclosures)
  • Formatting requirements set by the journal

• Anonymization (if needed):

  If the journal follows a blind or double-blind review model, ensure the manuscript is anonymized before assigning reviewers.

4. Making a Decision

Once the manuscript has been evaluated, take an editorial decision using the Actions dropdown menu. The available options include:

• Accept & Send to Review

  

  • Choose this option to initiate the peer-review process.
  • Proceed to assign appropriate reviewers to evaluate the manuscript.

• Accept & Skip Review

  

  • Use this option when no peer review is needed.
  • The manuscript will move directly to production.

• Decline Submission

  

  • Select this if the manuscript:
    • Falls outside the scope of the journal.
    • Does not meet the minimum quality standards.
    • Has serious ethical or formatting violations.

5. Notify the Author Automatically

• Upon selection of a decision, Kryoni JMS automatically sends an email notification to the author.
• The notification includes:
  • The decision outcome (accepted for review, skipped review, or declined).
  • Any editor comments or recommendations.

note

If the submission requires changes before it can proceed, use the “Request Changes” option to provide feedback and ask the author to update the manuscript accordingly.

Use Case: Accepting a Manuscript for Peer Review

Scenario

An editor receives a manuscript submission and needs to determine whether it is suitable for peer review.

Accept and send to review

If a manuscript aligns with the journal’s guidelines, follow these steps to proceed with the review process:

Click "Accept and Send to Review" to initiate the review process.

This action will open a new tab with a checklist to complete before proceeding.

• Administrative Check – Ensure the submission meets all journal requirements, including formatting, length, and completeness.
• Scope and Relevance Check – Confirm that the manuscript falls within the journal’s focus and is suitable for its audience.
• Plagiarism Check – Use plagiarism detection software to verify originality.
• Upload Similarity Check Proof – If required, attach the similarity check report.
• Select Files for Review – Choose the necessary files to share with reviewers.
• Submit – Click "Send to Review" to move the manuscript to the review stage.

Outcome

The author receives a confirmation email stating that their manuscript has been accepted and moved to the review stage.